MANAGE BY THE ORGANIZATION AND LET USERS SHARE AND COLLABORATE ON WORK DOCUMENTS WITH CO-WORKERS
OneDrive for Business is Microsoft’s solution to provide personal online storage for business purposes. OneDrive is managed by the organization and lets users share files and co-author documents with co-workers. Residing on a SharePoint back-end, it brings the same document management and sharing features, but allows the individual users to control the information.
Users can also sync their data to their PC or mobile device, allowing them to access their data at anytime from any location; providing a vast improvement of traditional file shares.
Security controls can be applied by administrators to prevent data loss. Users can share with their colleagues, or externally, with time-boxed access granted only to specific parties. Administrators can be aware of who’s sharing what files. With far more security and all the convenience of consumer-grade cloud sharing services, OneDrive for Business provides the ideal enterprise file sharing service.
But moving from file shares or personal drives to OneDrive for Business isn’t trivial. File types, sizes, and transfer rates influence the speed and efficacy of a migration. Security and data loss prevention should be employed and compliance and constraints explained to the users from the start. In addition to security awareness, users need training about the right and wrong way to share and sync files. Enabling Technologies can assist in planning, design, implementing, and migrating data, and in driving user adoption and compliance.